CHAPTER VI - CLOSURE AND POST RECALL ASSESSMENT REPORT
A. RMTAS is responsible for submitting a recommendation for closing a recall to the AA OFO. RMTAS?s recommendation to close the recall should summarize the recall efforts by the firm and the findings of the effectiveness and product disposition checks.
B. Before submitting the recommendation, RMTAS is to review the recall termination report from the RO and, if a recall is associated with a reported illness, ask the Applied Epidemiology Staff, OPHS, whether there are any current illnesses associated with the recalled product.
1. If data indicate that illnesses continue to occur because product remains in commerce, the recall case will remain open. RMTAS may request that the firm expand the recall if evidence indicates that additional products are causing illness.
2. If data indicate that no additional illnesses associated with the recalled product are being reported, and there are no signs that recalled product remains in commerce, RMTAS may proceed to recommend closing the recall.
C. After receiving concurrence from the OFO AA, RMTAS is to notify the recalling firm, in writing, that the recall is closed and notify the FSIS Web master to move the case from the ?open? to the ?archived? recall case files on the FSIS Website. RMTAS will provide notification to the Emergency Coordination Staff mailbox.
II. POST RECALL ASSESSMENT REPORT
A. On a quarterly basis, or when the OPPD AA determines that it is necessary, OPPD will review the events leading to the recall, as well as FSIS?s response, to assess whether the Agency can improve its policies and recall procedures.
B. OPPD is responsible for coordinating the post-recall assessment meeting. Participants in the meeting may include, but are not limited to, the following Agency personnel:
1. Recall Management and Technical Analysis Staff
2. OFO program personnel:
a. Executive Associate for Regulatory Operations;
b. District Manager or DDMs participating in the recall;
c. Case Specialist from the recalling district; and
3. OIEA program personnel:
a. CID Regional Director;
b. CID Supervisory Investigator; and
c. CID Investigator.
4. Other Agency personnel that participated in the recall activities, including personnel from ODIFP, OPPD, OPHS, and OPACE.
C. When conducting the post-recall assessment, the meeting participants should consider pertinent information within and across program areas, such as, but not limited to, the following information:
1. Recall Effectiveness Checks Reports;
2. Food Safety Assessments (FSAs);
3. Enforcement History;
4. Failures of the establishment?s food safety programs;
5. Reports of Consumer Illness; and
6. Any pertinent information collected during the preliminary inquiry, as described in Chapter II.
D. After the close of the post-recall assessment meeting, OPPD will draft a written report. The post recall assessment report should focus on the circumstances that led to the recall and suggest areas where new policy or policy clarification may be needed.
E. The official that drafted the report is to provide a copy to the OPPD AA and to the RMTAS Director. RMTAS is to include the post-assessment report in the official recall file. OPPD will use the information in the report to support new policy development as the need arises.
Refer questions through supervisory channels.
Rachel A. Edelstein
Office of Policy and Program Development